Meeting rooms, collaboration rooms

Meeting and collaboration rooms are the information junctions of modern companies. This is where projects teams gather and company representatives meet their customers. Even though these spaces are meant to be equipped with the most modern solutions, the main goal is to subordinate technology to the substantial message of the meeting by providing the most effective information flow, with the equipment being easy to use, its preparation not taking away valuable time from the meeting itself, the utilization of the space being optimal for the room size and having the smallest possible energy consumption.

An essential part of A/V technology is for the participants to be able to connect their devices to the visualizer in the room. These plugs are typically lowered into the table and provide audio, video, LAN and 230V connections. It’s important to aesthetically hide these into the top of the table when not in use. The number of these should be configured based on the size of the table so everyone can easily reach them.

A common demand about a meeting room is to allow participants to join remotely, through videoconferencing or other collaboration solutions, who can be heard and seen, and share digital contents. Videoconferencing is an elemental part of the work done in a meeting room so its professional integration is an important task that includes reducing echo, proper set up of the microphones, sufficient lighting of the participants and an easy-to-understand, ergonomic set-up and management of the conference.

Visualisation used to mean projectors mostly but nowadays we rather use large, slim-edged, professional monitors with great brightness. A videoconference requires 2 monitors (one for participants and one for the content), the second monitor can be installed next to the first one or inside the table to be emerged when turned on. The latter solution is a great advantage in meeting rooms with a size so big that the content (e.g. Excel file) cannot be seen properly from a distance.

 

 

The sound system might seem like a marginal problem but it plays an essential part in both videoconferencing and replaying multimedia content. Good quality sound is a more important factor in a good videoconference than good quality picture. For this reason the optimal set-up of a sound system is essential, along with echo-absorbing elements (especially in smaller rooms).

The connection between plugs and visualizers, along with the controlling of practically all functions in the meeting room are done with a touch-screen panel. With this, lighting and shadowing can be controlled, the devices can be turned on and off or we can execute complex functions with only one tap. For example, we can start a videoconference that will automatically set up the connection, turn on the monitors, close the shutters and turn up the lights.

With meeting rooms it is essential to design tables and other interior solutions such as ceilings or wainscoting to optimally utilize the space, improve monitor visibility and be aesthetic and/or uniquely designed. These include and properly hide all the cables providing a nice-looking, cable-free environment. Some practical accessories can improve the meeting rooms’ functionality, like document cameras, interactive- or whiteboards.